Careers

Careers

These are the positions that are currently open accepting cover letters and resumes. Click here to reply. Include the job title in the subject line of the email, and send files in a format recognized by Microsoft Office or Adobe Reader. While we appreciate every inquiry, we cannot promise a personal reply to each one. This is a minority friendly employer. EOE M/F/D/V.

Thank you for your interest in furthering our mission of assisting individuals with limited opportunities to self sufficiency.

Administrative Assistant 

 

Aids CEO in staff capacity by performing and coordinating any necessary administrative services as determined by the CEO. Provides staff support to the executive team on special projects, including grant writing and responses to Request for Proposals. Serves as primary administrative liaison for the Board of Directors. Coordinates the preparation of reports for, schedules meetings of, and oversees minutes from the Board of Directors and committees.
At the direction of the CEO and COO, executes administrative policy for Human Resources (HR) functions of the agency such as paperwork, new employee orientation, and payroll account creation and Information Technology (IT) functions of the agency such as troubleshooting issues reported from staff, researching new equipment to purchase, and submitting online service requests to the IT vendor. Executes procurement functions such as securing office supplies, business cards, and signs. Provides support for volunteer activities, building needs, client database system, new program opportunities, and related functional areas. Prepares memorandums outlining and explaining administrative procedures and policies to supervisory personnel. Coordinates the calendar for the CEO and arranges appointments and meetings with staff and others. Handles mail and proofreads and edits correspondence. Files, copies, scans, faxes, and organizes written materials. Sorts, copies, distributes, and routes administrative mail. Prepares a variety of statistical, narrative, and graphic reports from different source materials and assists in agency record-keeping and presentation functions. Develops and maintains administrative filing systems. Maintains and assures confidentiality of records. Represents the agency in a variety of community meetings, committees, and conferences. Establishes and maintains relationships with other agencies and organizations toward meeting agency, client, and community needs. Assists in other program or administrative functions/duties as assigned. Operates computer and associate peripherals; enters data/information and generates reports. Checks output for accuracy/results. Performs other related duties, including staff support to administrators, managerial and program staff as assigned.

 

Requirements

  • Ability to function independently using good judgment; handle detailed work; recognize, analyze and recommend improvements in methods and procedures
  • Ability to develop written procedures and Knowledge of EC policies, procedures, contract obligations and reporting systems.
  • Ability to follow oral and written directions; prepare accurate correspondence and reports; develop and maintain effective working relations with others; effectively handle a number of varied and priority assignments.
  • Understand and apply relevant confidentiality regulations.
  • Knowledge of office management methods, equipment and office practices.
  • Experience with HR tasks and IT help desk/troubleshooting is a plus.
  • Ability to operate a word processing system with accuracy and to develop and maintain an effective filing system.
  • Ability to take and transcribe notes. Must possess good grammar, punctuation, and spelling skills.

Qualified candidates please send your resume and cover letter to "personnel at employmentstl.org"

Job Type: Full-time

Salary: $13.00 to $24.00 /hour

Please send resume and cover letter by email to personnel[at]employmentstl[dot]org, preferably in a format recognized easily by Microsoft Office 2010 or Adobe Reader 9. As with many area employers, we receive a large volume of responses and appreciate each submission, but we cannot promise to personally respond to each one. This is a minority-friendly employer. EOE M/F/D/V.

 

Openings by Position
  • Administrative Assistant